Patron access to clergy personnel files and parish registers
Clergy Personnel Files
Access to the personnel files for clergy is restricted for 100 years from the date of death of the priest or their spouse, whichever comes last. Exceptions comprise published materials or materials that would have otherwise been publically available such as newspaper articles, photographs, obituaries, sermons, Diocese of Huron news releases, etc. Files related to medical history are restricted indefinitely.
Parish Registers
Individuals requiring access to Parish Register records pertaining to themselves or behalf of an immediate family member should see the Personal Records section of the Researching the Archives page.
The V.P. Cronyn Memorial Archives follows the direction of the Archives of Ontario to provide access to Parish Registers documenting sacremental services. Due to the personal information contained in the registers, access is available to the following types of records after:
| Record Type | Number of Years | Records Available after 2026 |
|---|---|---|
| Baptism | 105 | 1921 and earlier |
| Confirmation | 60 | 1966 and earlier |
| Marriage | 80 | 1946 and earlier |
| Burial | 70 | 1956 and earlier |
Sunday School records are restricted for 80 years.
These restrictions do not apply to individuals seeking their own personal records, family members or guardians acting on behalf of an individual who is incapacitated or otherwise unable to make the request themselves, or family members seeking records pertaining to a deceased individual. Other requests for restricted records will require the permission of the individual to whom the record pertains or the surviving family if the individual is deceased.